Martial Arts Camp Handbook

• Where is camp and how can you reach us?
• When is the parent camp orientation?
• What happens in a major emergency/evacuation?
• What activities are offered at Martial Arts Camp?
• How are groups determined?
• When are the special event days?
• What does my camper bring to camp?
• How is camp structured and organized?
• Everything you need to know to have a great experience!

UC Martial Arts Program Office

Recreational Sports Facility

2301 Bancroft Way, Room 145

Berkeley, CA 94720-4420

Customer Service Center

Year Round Offices at the Recreational Sports Facility

Phone: (510) 643-2267

Camp Director

Dr. Russell Ahn Director of UC Martial Arts Program

UCMAP Office: (510) 642-3268

UCMAP Fax: (510) 642-5730

Camp Coordinator

Victoria Liu

campcoordinator@ucmap.org

One-Week Camps: 6/10 - 6/14, 6/17 – 6/21, 6/24 – 6/28, 7/1 – 7/5 (No camp July 4), 7/8 – 7/12, 7/15 – 7/19, 7/22 – 7/26, 7/29 – 8/2

Two-Week Camps: 6/10 – 6/21, 6/24 – 7/5 (No camp July 4), 7/8 – 7/19, 7/22 – 8/2

For full details, visit our Martial Arts Camp page.

Extended Care AM Check-In: (Optional/Included)

7:30-8:45 a.m. -- Recreational Sports Facility, 2301 Bancroft Way, Rm 145

Martial Arts Camp Check-In:

8:45-9 a.m. -- Recreational Sports Facility, 2301 Bancroft Way, Rm 145

Late Camp Check-In:

After 9:15 a.m. – UCMAP Office

Extended Care PM Check-In:

4:15 p.m.– 5:30 p.m. -- Recreational Sports Facility, 2301 Bancroft Way, Rm 145

Check-In Procedures

Please check-in at the tables outside the UCMAP Room before dropping off your child with his/her group instructor. On the first day, you will receive information about your child(ren)’s instructor, activity schedule, and a chance to make sure certain information is accurate (pick-up time, phone#, emergency contact info etc.). This process will add about 10-15 extra minutes to check-in so please make accommodations on the first day of camp.

NOTE: If a camper arrives late (after 9:15, or after group leaves for any outside activity), s/he is checked-in upon arrival. It is not necessary to notify us in advance if your child will be absent from camp. However, failing to notify the Camp Site Office of your son’s or daughter’s arrival impedes our ability to ensure his or her safety.

Parent/Guardian Sign-Out Camper:

At the end of their program day, campers wait in the designated check-out area until an authorized individual arrives to sign them out of camp. Parent/Guardians, as listed on your child’s enrollment form, as well as your emergency contact, are automatically included on your child’s authorized pick up list.

Note: If the photo ID option has been selected on your registration form, authorized individuals, including parents, are required to show a photo every time they pick-up the camper.

Martial Arts Camp staff provide supervision for campers until 4:15 p.m., and PM Extended Care participants until 5:30 p.m.. We highly recommend that you pick up your camper between 4-4:15 p.m. to avoid the rush of parents picking up their campers between 3:45 and 4 p.m.

Please note the specific time your camp program begins and ends. We will stay with your camper until you arrive. However, there is a late charge of $1 for every minute after the pick-up time in order to pay the staff. If you are signed-up for PM Extended Care your camper must be picked up by 5:30 p.m. For those late to picking up campers at our regular check-out time (4:15 p.m.), we automatically enroll your camper into our daily PM extended care program for the drop-in fee of $15. We would appreciate a call (510) 642-3268 if you know you are running late.

Extended care allows campers to come to camp early and stay late in a safe, fun, and supervised environment. Staff engage the campers in a variety of activities. While all campers are automatically enrolled in AM Extended Care, parents can choose to enroll their child in PM Extended Care (4:15 – 5:30 p.m.). There are two options for signing up: by the week or on a daily drop-in basis.

To use our extended-care daily drop-in option, simply go to the camp office on the morning that you need extended care, complete a short form, and include a $15 check/ cash payment.

Please note that if your child is normally in PM Extended Care and you are picking up him/ her between 3:45 – 4:15 p.m., you will follow the pick-up procedures for 3:45 p.m.

We highly recommend that parents develop a family emergency plan. Most families prepare their children in case of emergencies at home. Prepare and educate your child on what to do when an emergency happens and the family is not at home. The American Red Cross has information on Family Emergency Plans at http://www.redcross.org/services/disaster/beprepared/.

Please take into account persons who would likely pick up your child (i.e. person closest in proximity to camp) in an emergency and add them to your child’s authorized pick-up list. Discuss with your child(ren) in advance regarding what to do in the event of a natural disaster occurring when they are at camp. Who would pick them up? Where would they go? Keep emergency phone numbers inside your child’s backpack. Please know that our primary role will be to ensure the physical and emotional safety of your child.

You will be notified as soon as possible regarding any communicable diseases affecting campers. If your camper contracts a communicable disease, please notify the camp. Cal Youth Camps has a “no nit” policy regarding lice. This means if your child has any signs of head lice (live bugs or nits, dead or alive), they will NOT be permitted at camp until all signs of head lice are no longer present.

The University of California, Berkeley has an immunization policy that is campus wide. This is the policy:

Proof of immunization is required for minors participating in camps and clinics. Minors are exempt from vaccination only if: (1) they are unvaccinated due to medical contra-indications, as verified by a licensed physician or (2) a belief-based objection is asserted by a parent or an emancipated minor with respect to the Hepatitis-B vaccination.

• Food – lunch and snack. Campers have two official snack times. Be sure to provide Extra snacks for children in Extended Care.
• Water Bottle – so children can have quicker and more frequent access to water.
• Sweatshirt or Jacket – with your child’s first and last name on them since mornings in Berkeley are often cold.
• Dress in uniforms and bring extra clothing if campers wish to change. Please provide an extra set of clothing for campers in case anything happens where they may need to change.
• Comfortable walking shoes - We will sometimes be bringing campers outside around campus. There can be a lot of walking so please be sure your campers’ shoes are comfortable. Close toed shoes are highly recommended.
• Any necessary sports equipment is provided at camp.

Camp Organization & Activities

Children may be grouped by age, size, maturity/skill level and assigned a fun and enthusiastic group leader. The group leader will provide adult supervision while the campers try new activities and make new friends. A typical camp day starts off with a short assembly. After the assembly, campers participate in our first round of activities followed by their first snack break and then another round of activities. After lunch, campers have another round of activities followed by a second snack break and then the last round of activities.

Group Leaders

Our group leader rotate through assignments and have varied availability during the summer; children attending multiple sessions may or may not have different group leaders.

Activities

Martial Arts Camp campers participate in a variety of high energy activities balanced with breaks and some creative, non-athletic recreational activities such as arts and crafts. They are taught by experienced instructors with the help of assistant instructors.

Because we understand that younger campers are at different developmental stages physically and cognitively than our older campers, we will make every effort to cater to their specific needs.

The subject, content, and structure of our classes have also been altered to meet our campers’ needs. For example, games are incorporated into learning basic skills and enhancing their motor skills.

Supervision Ratios

Group sizes vary by the age and size of the campers, but the average adult to camper ratio is about 1:6. In addition, assistant instructors will also be assigned to groups.

Each camp will have specific rules related to their program and site. Below is a general list of rules. Please make sure your child is familiar with them.

• Respect other campers, instructors, facilities, and equipment.
• Teasing and put-downs are not tolerated at camp.
• Accept responsibility for your choices, even when you make a mistake or bad choice.
• Use appropriate language – no cursing.
• Stay with your group. During camp hours, campers can never go anywhere alone. If you have forgotten something, we will go with you.
• Trash is EVERYONE’S responsibility. If you see trash, pick it up.
• No electronic games, CD players/iPods, cell phones are to be used during camp. Playing cards often get lost and ruined; do not bring your expensive cards.
• Please tell us immediately if something is not going the way you would like. If someone makes you feel uncomfortable, scared, or hurt, tell the person to “STOP” and GO TELL an adult who listens. You have the right to be safe. You deserve respect.
• Campers are prohibited from engaging in the following: hazing, bullying, derogatory name-calling, games of truth or dare, ridicule or humiliation, and sexual activity.
• No animals (unless it is a service animal).

In order to provide a pleasant environment and to ensure the safety of all our staff and participants, destruction of equipment and property and disruptive and/or dangerous behavior by campers are not allowed. If a camper should engage in such behavior our camp staff usually follow the disciplinary steps outlined below. If the behavior threatens his or her safety or the safety of others, the camper will be removed from the program. In some cases, a child may be suspended or dismissed immediately from the program. Below is a general outline; however, each case is handled individually. When a child is dismissed from camp, a refund is not given.

Level One Staff Intervention: The camp staff handles minor rule infractions and misbehavior immediately. Staff, along with the campers, go over rules and set consequences for rule infractions on first day of camp.

Level Two Parent Intervention: If a camper’s behavior does not respond to staff interventions, staff completes an Incident Report Form and parents are contacted to discuss ways to correct the child’s behavior.

Level Three Camper Sent Home: If the behavior is still not within the supervision level of the program, a second Incident Report Form is completed and the camper will be sent home for the remainder of the day. At this point the parents are notified that one more occurrence may result in dismissal from the program.

Level Four Camper Dismissed: If the camper’s behavior results in a third Incident Report, the camper may be dismissed from the program.

While most disruptive behavior often progresses through the above stages, some behavior results in immediate classification at Level Three or Level Four. Examples include but are not limited to:

• Anything that endangers the health and safety of campers and/or staff of the program.
• Possession of or use of illegal drugs, alcohol, cigarettes.
• Possession of firearms, weapons, explosives, etc.
• Intentional destruction of property or theft.
• Leaving camp boundaries or property without permission.

Questions about enrollment, receipts, dependent care letters, refunds, etc. are handled by the Enrollment Office at the Customer Service Center. You can reach them by phone at (510) 643-CAMP (2267) or campso@berkeley.edu. W-10 forms are available upon request. The Customer Service Center will not be sending out individual Dep Care letters. If you need a Dep Care letter, please contact our Customer Service Center. Our Tax ID Number is 94-6002123.

A written request for a transfer, credit, or cancellation must be received in the Customer Service Center no less than 30 days prior to the first day of camp to qualify for a refund, transfer, or credit. Request for transfers, credits, or cancellations received prior to 30 days before the first day of camp are assessed a fee of $25 per child per camp. No refunds, credits, or transfers are issued for requests received within one month of the start of camp. Requests for transfer or credit in cases of illness or injury are considered with a doctor’s note and letter requesting the exception. No medical requests will be considered after the first day of camp. Camps are not prorated nor session dates individualized. Participant substitutions are not allowed. Normally our receipt suffices for Dep. Care purposes as our TAX ID # appears on the top of each receipt, sent to you upon enrollment.